Using the Library

Hours of Operation (Library Counter Open)

Opening hours are subject to change
Check the latest Center News and the Library Counter calendar.

Some library services are available for those with a student or staff ID card outside of counter hours.

Closing Days

Some library services are available to users with a student or staff ID card even on days when the counter is closed.

1) Library counter closed

Holidays stipulated in the Act on National Holidays
New Year holiday period
Saturdays during university-wide breaks

2) Library closed for general use

Undergraduate general entrance examinations
Stock-take and associated procedures
Library maintenance (9-10 a.m. Mondays, or next opening day if library is closed on Monday)

Use of Materials

1) Browsing and copying

You can freely browse and copy materials in the reading room. Materials that have not been checked out should be deposited on the book wagons on each floor after use. Do not return them to the shelves.

To access materials in closed shelves, inquire at the library counter with details such as title, call number and publication ID.

The rights of authors of books, journal articles and other publications are protected under the Copyright Act. Photocopying of materials is subject to the provisions of the Copyright Act (Law No. 48, 1970). Library materials can be photocopied if all of the following conditions are met:

 ・The use of the copied materials is for research and study.
 ・Only one copy is made for each item per person.
 ・Only a part of the work is copied.
  Works published in periodicals may be copied in their entirety if a reasonable period of time has elapsed since publication (generally when the next issue has been published or three months have passed since publication).
 ・The copies will not be redistributed or distributed.

The photocopiers in the library are available for copying library materials only.

The photocopiers are card-operated. Cards are available at the library counter and at vending machines in the Old Building.


To take materials out of the library, complete the loan procedure at the library counter or at an automatic loan machine.

You will need to present your university ID or library user card.

Once an item is returned, it cannot be borrowed immediately by the same person. This is to ensure access to as many different people as possible.

Some materials like rare books, dissertations and designated books are available for in-library use only.

You can check the materials you have borrowed at My Library > Loan/Reservation Status.

Maximum number and period of loans

Material category

Maximum number of loans

Loan period

Period after renewal

General books




Journals and reference books


Overnight loans

Overnight loans

Audio-visual materials(for on-campus use only)


Same day



Loans can be renewed prior to the end of the loan period only once, and only if there is no other reservation on the item. The loan period of audiovisual materials cannot be extended. 

The extension period is calculated from the date of renewal. 

Loans can be extended via My Library.

You can also inquire at the library counter or over the phone during library counter hours. When using an outside line telephone (03-5550-2251), you will need to provide your student number and the ID number of the borrowed material.


Materials should be returned to the library counter before the end of the loan period.

Outside of counter hours, place the items in the return slot next to the counter or in the return box in the Old Building.
If the library is closed for general use, return items to the return box in the Old Building.

VHS and DVD materials should be returned directly to the library counter rather than in the return slot or the material return post, to prevent damage.

If you are unable to return an item due to illness, disaster or other unavoidable reasons, contact the library first.

Materials returned by post should be placed in a plastic bag to protect from water damage and staining, and provided with protective padding as appropriate.
Use registered mail or a courier service in order to keep a record.
The day the materials arrive at the library is the return date. Keep a copy of the receipt until you are certain that the materials have arrived safely.
Please note that you are required to pay shipping costs.


If the materials you wish to use are on loan, you can reserve them using Lukaco (Online Library Catalog).
You can check the status of your reserved materials at My Library > Loan/Reservation Status.

When the reserved materials are available, the library will contact you at the email address registered in My Library. 
Books will be kept at the library counter for one week and journals for three days after the date of notification.

6)Overdue penalties

If materials are not returned by the prescribed due date, the library will send you a reminder.

If you have not returned the materials after the due date, you will not be able to borrow new materials until the overdue materials are returned.

7)Lost, damaged and destroyed materials

If you have lost, damaged or destroyed any materials, you must notify the library immediately.

Normally if an item is badly stained or damaged upon return or cannot be located within a reasonable period of time, you will need to supply a replacement. If you cannot obtain the item, you will be required to compensate the library for the replacement cost.

My Library

You can complete various procedures online at My Library. My Library is accessed via the library website.

My Library Menu and Procedures

Loans and reservation status

The following procedures are available. 
・Confirmation of materials on loan and return date 
・Confirmation of status of reserved materials and cancellation of reservation 
・Renewal of loans 
・Confirmation of library usage status such as purchase and copy requests

For more information, refer to Use of Materials 2) to 5).

Purchase Requests

 Requests can be made for the purchase of specific books or journals to add to the collection.

For more details, refer to Purchase Requests.

Ordering materials (ILL Requests)

You can order materials and copies of materials that are not available at the library.
The library can provide you with such materials via the Inter-library Loan (ILL) system.

For more information, refer to Ordering Materials.

Consultation on document retrieval and reference

You can ask questions about library use and make an appointment for a document retrieval consultation.

For more information refer to Reference Service.

Note: Ordering materials (ILL request) is available only to students, faculty, and staff of the university.
Trainees can use ILL requests only when the library of their own institution, such as their place of work, does not offer the equivalent service. Inquire at the library counter.
If you register your email address at My Library, you will receive notifications about the arrival of materials and other information from the library. Please make sure to register your email address when you first use My Library. 

My Library settings and login instructions can be found at Web Nadeshiko > Academic Information Center.

Reference Service

If you have any questions or problems with where to find materials, how to search for information, or how to use materials not available at the library, ask at the counter.
If you need guidance or personal consultation about document retrieval, apply for a Consultation on literature search at My Library > Consultation on literature search / Online reference.
Advise multiple options for your preferred dates and times in advance. As a rule, consultation for document retrieval is available between 9:00 and 17:00 on weekdays.


The library provides the students and staff with a range of opportunities to familiarize themselves with the library services, where they can learn and research effectively by using the rich information resources in the library and acquire the ability to use research information in clinical practice as health care professionals.

Please make use of the information provided by email and postings notifying such opportunities.

Purchase Requests

You can request materials to be added to the library collection via My Library.
Purchases are subject to the approval of the Library Director. For more expensive publications, the Steering Committee of the Center for Academic Information may also be involved.
Since the university subscribes to journals on an annual basis, the library invites requests for subscriptions for the following year. Requests are reviewed by the Steering Committee of the Center for Academic Resources then forwarded to the Library Director for approval.
The deadline for requests varies depending on the category.
Book purchases: End of January
Journal subscriptions: End of August

Please read the Library Collection and Management Policy when applying for purchase requests.

ILL Requests

Photocopies of materials that are not available in our library may be ordered from another library that has the relevant material through the inter-library system.
All costs associated with obtaining the documentation must be borne by the applicant.
・Photocopy: Order photocopies of journal articles or a part of materials.
・Borrowing books: borrowing books from other libraries.
  * Books on loan cannot be taken out of the library. Please use them in the library during the counter hours.

Apply via My Library with details of the required document such as title, author, journal name, volume, page numbers, and year of publication.

Easy application method: 
 1. Search the document database.
 2. Click on the St. Luke's banner that appears in the search results
 3. If there is no link to the electronic journal, confirm that the whole text cannot be seen from the following links:
 ・Search the collection of St. Luke's International University Library (search by ISSN/ISBN or title)
    ・Google (search by article title)
4.Log in to My Library via the link "To the photocopy application page," and fill in the form including bibliographic details.
5.Fill in all necessary details and submit.

Using Other Libraries

If you wish to use the library of another university (or institution), a letter of introduction issued by our library may be required.
Inquire at the library counter or via My Library in advance so that we can contact you and make arrangements as necessary.

Use of Facilities and Equipment

1)Study Rooms

Study Rooms can be used for group study using library materials. Study Rooms can be booked directly at Web Nadeshiko > Facility/Classroom Reservation Status.

Study rooms can be booked for up to two hours per day. Remember to cancel your booking if you no longer need it.

You may use a Study Room for longer than two hours, or for a different purpose, only if the room is not booked by another person. You are free to use a Study Room at any time without a booking provided that you are prepared to vacate the room as soon as a person with a valid booking arrives.

Study Rooms are also part of the library. Eating, drinking, and locking the door are strictly prohibited.

2)Reserved seats

Computers with video editing software and other installed software are available for use.

Computers can be booked via Web Nadeshiko > Facility/Classroom Booking Status. As a general rule, they can be borrowed in two-hour blocks.

If you do not collect your computer at the designated start time, your booking will be canceled and the computer will be released to other users.

3)Laptop loans

You can borrow laptop computers for use within the Learning Commons and the library (excluding the Old Building).

Since these laptops are configured to use the university's wireless LAN, if you do not have LAN access privileges, you will not be able to access the internet.

You will need to present your university ID card at the library counter.

As a general rule, laptops can be borrowed in two-hour blocks. If there is no other booking after yours, you can extend the loan by an additional 2 hours. To extend your loan, visit the library counter.

Use of laptop computers, whether privately owned or loaned from the library, is prohibited in the Motto Shizuka area.

4) Tablet devices

Each person can borrow one tablet device at one time, which can be used in the University Main Building, Clinical Academic Center and Building 2.

Tablets are available for loan at the library counter and must be returned on the same day before the counter closes.

5)Old Building Search Room

This area is not available to students.