Using the Library

User Registration

Faculty and staff must apply for registration via the internet.
Go to the User Registration page > On-Campus Users "学内者".
You will be contacted at your nominated email address within two days of your application. You will be able to use the service as soon as the notification arrives.

Hours of Operation (Library Counter Open)

Check the latest Library News and the library counter calendar.

Some library services are available for those with a student or staff ID card outside of counter hours.

Closing Days

Some library services are available to users with a student or staff ID card even on days when the counter is closed.

1)Library counter closed

Holidays stipulated in the Act on National Holidays
New Year holiday period
Saturdays during university-wide breaks

2)Library closed for general use

Undergraduate general entrance examinations
Stock-take and associated procedures
Library maintenance (9-10 a.m. Mondays, or next opening day if library closed on Monday)

Use of Materials

1)Browsing and copying

You can freely browse and copy materials in the reading room. Materials that have not been checked out should be deposited on the book wagons on each floor after use. Do not return them to the shelves.

To access materials in closed shelves, inquire at the library counter with details such as title, call number and publication ID.

The rights of authors of books, journal articles and other publications are protected under the Copyright Act. Photocopying of materials is subject to the provisions of the Copyright Act (Law No. 48 of 1970). Library materials can be photocopied if all of the following conditions are met:

 ・The use of the copied materials is for research and study.
 ・Only one copy is made of each item per person.
 ・Only a part of the work is copied.
  Works published in periodicals may be copied in their entirety if a reasonable period of time has elapsed since publication (generally when the next issue has been published or three months have passed since publication).
 ・The copies will not be redistributed or distributed.

The photocopiers in the library are available only for copying library materials only.

The photocopiers are card-operated. Cards are available at the library counter and at vending machines in the Old Building.


To take materials out of the library, complete the loan procedure at the library counter or at an automatic loan machine.

You will need to present your university ID or library user card.

Once an item is returned, it cannot be borrowed immediately by the same person. This is to ensure access to as many different people as possible.
Some materials like rare books, dissertations and designated books are available for in-library use only.

You can check the materials you have borrowed at My Library > Loan/Reservation Status.

Maximum number and period of loans

Material category

Maximum number of loans

Loan Period

Period after renewal

General books

10 items

2 weeks

2 weeks

Journals and reference books


Overnight loans

Overnight loans

Audio-visual materials (for on-campus use only) 


Same day



Loans can be renewed prior to the end of the loan period only once, and only if there is no other reservation on the item. The loan period of audiovisual materials cannot be extended.

The extension period is calculated from the date of renewal.

Loans can be extended via My Library.

You can also inquire at the library counter or over the phone during library counter hours. When using an outside line telephone (03-5550-2251), you will need to provide your staff number and the ID number of the borrowed material.


Materials should be returned to the library counter before the end of the loan period.

Outside of counter hours, place the items in the return slot next to the counter or in the return box in the Old Building.

If the library is closed for general use, return items to the return box in the Old Building.

VHS and DVD materials should be returned directly to the library counter rather than in the return slot or the material return post, to prevent damage.

If you are unable to return an item due to illness, disaster, or other unavoidable reasons, contact the library first.

Materials returned by post should be placed in a plastic bag to protect from water damage and staining, and provided with protective padding as appropriate.
Use registered mail or a courier service in order to keep a record.
The day the materials arrive at the library is the return date. Keep a copy of the receipt until you are certain that the materials have arrived safely.
Please note that you are required to pay shipping costs.


If the materials you wish to use are on loan, you can reserve them using Lukaco (Online Library Catalog).
You can check the status of your reserved materials at My Library > Loan/Reservation Status.

When the reserved materials are available, the library will contact you at the email address registered in My Library.
Books will be kept at the library counter for one week and journals for three days after the date of notification.

6)Overdue penalties

If materials are not returned after the prescribed due date, the library will send you a reminder.

If you have not returned the materials after the due date, you will not be able to borrow new materials until the overdue materials are returned.

7)Lost, damaged and destroyed materials

If you have lost, damaged or destroyed any materials, you must notify the library immediately.

Normally if an item is badly stained or damaged upon return or cannot be located within a reasonable period of time, you will need to supply a replacement. If you cannot obtain the item, you will be required to compensate the library for the replacement cost.

My Library

You can complete various procedures online at My Library. Faculty and staff must first register as a library user.

My Library Menu and Procedures

Loan and reservation status

The following procedures are available.
・Confirmation of materials on loan and return date
・Confirmation of status of reserved materials and cancellation of reservation
Renewal of loans 
Confirmation of library usage status such as purchase and copy requests

For more information, refer to Use of Materials 2) to 5).

Purchase Requests

Requests can be made for the purchase of books and journals using the library materials budget and the university research budget.

For more details, refer to Procedures for Purchasing Materials.

Ordering materials (ILL request)

You can order materials and copies of materials that are not available at the library.
The library can provide you with such materials via the Inter-Library Loan (ILL) system.

For more information, refer to Ordering Materials.

Consultation on literature search and reference

You can ask questions about library use and make an appointment for a literature search consultation.

For more information, refer to Reference Service.

Note: Ordering materials (ILL request) is available only to students, faculty, and staff of the university.
Trainees can use ILL requests only when the library of their own institution, such as their place of work, does not offer the equivalent service. Inquire at the library counter.

If you register your email address at My Library, you will receive notifications about the arrival of materials and other information from the library. Please make sure to register your email address when you first use My Library.

Reference Service

If you have any questions or problems with where to find materials, how to search for information, or how to use materials not available at the library, ask at the counter.
If you need guidance or personal consultation about document retrieval, apply for a Consultation on literature search at My Library > Consultation on literature search / Online reference.

Advise multiple options for your preferred date and time in advance. As a general rule, consultation for literature search is available between 9:00 and 17:00 on weekdays.

We provide a literature search service on behalf of our university faculty and staff. For more information, refer to the following document:


The library provides the students and staff with a range of opportunities to familiarize themselves with the library services, where they can learn and research effectively by using the rich information resources in the library and acquire the ability to use research information in clinical practice as health care professionals.

Please make use of the information provided by email and postings notifying such opportunities.

Procedures for Purchasing Materials

Guidance of Budgets used and purchase procedures

Budget for library materials

Items considered necessary for the library in terms of education and research. The acquired items will be shelved at the library.
・Purchase is subject to the approval of the Library Director. However, in the case of expensive books, the Steering Committee of the Department of Academic Resources may become involved.
・Since the university subscribes to journals on an annual basis, the library invites requests for subscriptions for the following year, and the request is first reviewed by the Steering Committee of the Department of Academic Resources.
After that, the Library Director decides whether or not to go ahead with the subscription.
・Read the library collection and management policy before submitting a purchase request for this budget item.

Purchase procedure: You can submit your purchase request via My Library.
You will be notified of the outcome via email at the address recorded in My Library.

Deadline for book purchase requests: End of January
Deadline for journal subscription requests: End of August

Library Collection and Management Policy

LPG: My Library Purchase Request(1.57 MB)

University research expenses

Materials purchased with faculty research funds The materials are, in principle, shelved at the laboratories.
These will be registered at the library.
If such materials are no longer needed, bring them to the library. Please notify us of the quantity of materials beforehand.

Purchase procedure: Submit your purchase request through My Library.
You will be notified of the status of your request at the email address recorded in My Library.

Education Budget

Materials, such as those used in class, for which a budget has been submitted and approved in advance for the current fiscal year.
These will be registered at the library.
If such materials are no longer needed, bring them to the library. Please notify us of the quantity of materials beforehand.

Purchase procedure:
Fill out the item request form and bring it to the library.
We will contact you by email when the procedure is completed.

Supplies Expenses

Used to purchase consumable goods for hospital departments.
As a general rule, they should be kept at the department where used.
Materials can be ordered at the library, where registration procedures will be completed.
Contact the library when you no longer need them.

Purchase procedure:
Fill out the item request form and bring it to the library.
We will contact you by email when the procedure is completed.

Grant-in-Aid for Scientific Research (KAKENHI) and Health Labour Sciences Research Grants

For the purchase procedure, refer to the Manual for the Use of Public Research Funds at the Research Grant Division of the Research Center.
If such materials are no longer needed, check whether they have a library label or a library seal, and if so, bring them to the library. Please notify us beforehand of the number of items.

ILL Request

Photocopies of materials that are not available in our library may be ordered from another library that has the relevant material through the inter-library system.
All costs associated with obtaining the documentation must be borne by the applicant.
・Photocopy: Order photocopies of journal articles or a part of materials.
・Borrowing books: borrowing books from other libraries.
  * Books on loan cannot be taken out of the library. Please use them in the library during the counter hours.

Apply via My Library with details of the required document such as title, author, journal name, volume, page numbers, and year of publication.

Easy application method: 
 1. Search the document database.
 2. Click on the St. Luke's banner that appears in the search results
 3. If there is no link to the electronic journal, confirm that the whole text cannot be seen from the following links:
 ・Search the collection of St. Luke's International University Library (search by ISSN/ISBN or title)
    ・Google (search by article title)
4.Log in to My Library via the link "To the photocopy application page," and fill in the form including bibliographic details.
5.Fill in all necessary details and submit.

Using Other Libraries

If you wish to use the library of another university (or institution), a letter of introduction issued by our library may be required.
Inquire at the library counter or via My Library in advance so that we can contact you and make arrangements as necessary.

Designation of Books Related to Classes

You can put restrictions on the borrowing of certain library materials for a certain period of time for classes, or display materials such as library materials, models in the library or Learning Commons.

Application forms are at Web Nadeshiko > Department of Academic Resources > Application Forms. Download and fill in the required details.

Use of Facilities and Equipment

1)Study Room

Study Rooms can be used for group study using library materials. Study Rooms can be booked directly at Web Nadeshiko > Facility/Classroom Booking Status.

Study rooms can be booked for up to two hours per day. Remember to cancel your booking if you no longer need it.

You may use a Study Room for longer than two hours, or for a different purpose, but only if the room is not booked by another person. You are free to use a Study Room at any time without a booking provided that you are prepared to vacate the room as soon as a person with a valid booking arrives.

Study Rooms are also part of the library. Eating, drinking, and locking the door are strictly prohibited.

2)Reserved seats

Computers with video editing software and other installed software are available for use.

Computers can be booked via Web Nadeshiko > Facility/Classroom Booking Status. As a general rule, they can be borrowed in two-hour blocks.

If you do not collect your computer at the designated start time, your booking will be canceled and the computer will be released to other users.

3)Laptop loans

You can borrow laptop computers for use within the Learning Commons and the library (excluding the Old Building).

Since these laptops are configured to use the university's wireless LAN, if you do not have LAN access privileges, you will not be able to access the internet.

You will need to present your university ID card at the library counter.

As a general rule, laptops can be borrowed in two-hour blocks. If there is no other booking after yours, you can extend the loan by an additional 2 hours. To extend your loan, visit the library counter.

4)Old Building Search Room

The search room in the Old Building is available for staff use only.

Services for joint researchers

The library is also available for use by joint researchers and staff of associated institutions including training arrangements. Applications must be complete by faculty or staff in advance. To apply, go to Web Nadeshiko > Department of Academic Resources

Faculty and staff user cards

For faculty and staff, your staff ID is your library card. When a part-time lab worker uses library services on behalf of a faculty or staff member, one library user card can be issued per faculty or staff member.
A faculty/staff member who directs part-time workers to make use of library services is responsible for managing cards, library user IDs and passwords, and for supervising the use of library services.

1) User Registration

Faculty and staff should complete the user registration procedure at the library counter.
The name of the user will be Faculty/Staff Name (研). The card is valid for the same period of time as the faculty member's period of employment, and there is no application fee.

2) Scope of services

The service is available during the counter hours. To access the room, ring the intercom at the 2nd floor entrance and ask for it to be unlocked.
Library facilities (study rooms, search rooms, laptop loans) are not available for use.
Other services such as borrowing books and requesting copies of documents are available as for faculty and staff.