Citations, bibliographies and RefWorks

Frequently Asked Questions

• Q.Which internet browsers support RefWorks?

  A.RefWorks will run on the latest version of any of the following:
  Google Chrome, Mozilla Firefox, Safari
  

• Q.Exporting RefWorks data to Excel

  1.From "Share&Export" menu, click Export References.
  2.Select folder, select "Tab Delimited(.tsv), then click Export.
  3.The file named "export.tsv" will be downloaded, save on your computer.
  4.Open Excel, then import the file saved on step 3, from Data menu>textfile.
  
  

• Q.Shared data is not visible after transferring from legacy RefWorks to the new RefWorks.

  A.Reconfigure sharing settings from the new RefWorks.
  When you migrate your account, the names of shared folders and folders will be transferred, but the sharing settings will need to be reconfigured because the sharing system is different.
  

• Q.How do I add search results from databases to RefWorks?
  A.1．Use direct export (add database search results directly to RefWorks) 
  Japan Medical Abstracts Society database, OVID MEDLINE, EBSCOhost (CINAHLplus with full text, APA PsycInfo, MEDLINE), Lukaco, Lukaco+, CiNii articles, Google Scholar 
  
  2．Save as a text file and import the entire file into RefWorks. 
  PubMed　Send to > Citation Manager > Save the file to your computer 
  The Cochrane Library　Export > Save the file in RefWorks format to your computer 
  
  3．On the Link Resolver screen, click Add this Bibliographic Data to RefWorks 
  
  See below for details of how to add bibliographic data from databases that the university subscribes to. 
  Importing data into the new RefWorks (Lukaco Pocket Guide)
  See below for all databases supported by RefWorks.
  Importing data into the new RefWorks (Sunmedia)
• Q.Do I need to go through any special procedures in order to continue using RefWorks after graduation?

  A.No, you can continue using RefWorks as before. However, accounts that have not been used for more than two years may be deleted without notice.

• Q.I added data from CINAHL to RefWorks but some of the data seems to be missing.

  A.If you add data from CINAHL to RefWorks using Direct Export to RefWorks and the number of items is less than what you should have added, try Direct Export in RIS Format (the format that appears at the top of the list) instead. Save the file to your computer, then login to RefWorks to import the data as you would when adding PubMed search results.
  The format for importing is as follows.
  In the new RefWorks, once the file is recognized as RIS Format, select RIS Format UTF-8 from the drop-down menu.
  In the legacy version (orange RefWorks icon), select RIS Format for the import filter and RIS Format for the database when importing.
  

• Q.I want to solve the capitalization problem in APA format.

  A.Please use "APA 7th No Casing Applied・・・” instead of usual "APA 7th".
  
  APA style requires, only the 1st letter in the title be capitalized. Since Refworks cannot detect which word should be capitalized, all letters in the title except the 1st changed into small letters.
  

• Q.I can't open the file I downloaded from PubMed and add it to RefWorks.

  A.You do not need to open the file downloaded from PubMed on your computer.

  Files downloaded from PubMed to your computer can be accessed directly by specifying the file name on the RefWorks screen.

   

  For detailed instructions refer to the Library Pocket Guide

  Note: When specifying a file to import from the RefWorks screen, you will need to specify the location the file was downloaded to. It is helpful to specify in your internet browser where you want to download files from the internet. In Chrome, you can specify which folder you want to download the file to under Settings.

   

• Q.I got garbled text when I added a file from Ichushi-Web database to RefWorks.
  A. If you are experiencing garbled characters when exporting directly from the Japan Medical Abstracts Society database, you can add the data to RefWorks as follows: 
  
  A manual with screen shots (PDF) is available here(Sunmedia, Co., Ltd.)
  
  １．Select the data to be added to RefWorks.
  ２．Click Download (not Direct Export).
  ３．Select Medline format as output format.
  ４．Name the file and save it to your computer.
  ５．Open the saved file and save it by clicking on File > Save As.
  　　Set the character encoding to Unicode.
  ６．On the RefWorks screen, go to Add > Import References.
  ７．Drag and drop the saved file.
  ８．Import the file in the Japan Medical Abstracts Society format.
• Q.How do I create a list of citations in Google Docs using RefWorks?
  A.You can create a citation list by using ProQuest RefWorks from the Google Docs add-ons. 
  The following website has user instructions.
  User Guide(PDF)
  Create a list of citations by using RefWorks Add-On for Google Docs
• Q.How do I cite an Internet page in the bibliography?

  A.The 7th edition of APA specifies the information to be cited and ordering conventions as follows.
  
  Name of author(s) and/or organization Date of publication Title of the article and/or page, name of website URL
  

• Q.How do I include Twitter posts in a bibliography?

  A.The 7th edition of APA specifies the information to be cited and ordering conventions as follows.
  
  Name [@username] (date of posting) First 20 words of tweet [Tweet] Twitter URL
  Include the date and time of the search when citing Twitter profiles whose content may change.
  
  

• Q.How do I include videos from streaming services such as YouTube in a bibliography?

  The 7th edition of APA specifies the information to be cited and ordering conventions as follows.
  Name of contributor (date of post), video title [Video] Name of publisher URL
  

• Q.Do I need to include the DOI when I cite a paper?

  A.According to the APA FAQ, if your paper has a DOI (an ID number attached to the paper), this should be included regardless of whether it is an electronic source or not.
  If the paper is from an electronic journal and does not have a DOI, provide the URL where you obtained the paper.
  

• Q.If a paper is published as an electronic journal and does not have page numbers, how do I list it in the bibliography?
  A.Example:
  In this example, the paper is published in volume 10, so you should include the volume information and leave the page number blank.
  
  Kataoka, Y., Yaju, Y., Eto, H. et al.(2010). Self-administered questionnaire versus interview as a screening method for intimate partner violence in the prenatal setting in Japan: A randomised controlled trial. BMC Pregnancy & Childbirth, 10. DOI:10.1186/1471-2393-10-84
  
  If you are citing an article that has been published on a journal's website but has not yet been assigned a volume, such as an article listed as Epub on PubMed (typically annotated as "epub ahead of print," Advance Online Publication or Published Online Before Print), you should add the words "Advance online publication" before the DOI or URL.
  
  Shi, J., Zhang, H., Dowell, R.D. et al.(2012)sizzled function and secreted factor network dynamics.Biology Open, Advance online publication. doi: 10.1242/bio.2012019
• Q.How do I cite an entry in a dictionary?
  A.According to the 6th edition of APA, if there is no author name for an entry in a dictionary or encyclopedia, it will be listed as
  Name of entry. (Year of publication) In Editor (Ed.), Name of dictionary/encyclopedia (edition information, pp. page of publication), Location, Publisher.
  According to the student handbook, "In" should be included when the editor is a European. In all other cases it should be omitted.
  
  
  The 6th edition of APA specifies that when citing from an electronic or online dictionary, the DOI/URL is listed in place of the location and publisher.
  For more information on citing Wikipedia, refer to the APA Style Blog.
• Q.What is the order in which materials by the same author should be listed in a bibliography?

  A.The 7th edition of APA specifies that materials are listed in order of year of publication.
  The order is: Year of publication unknown (n.d.), year of publication (in order), currently in press.
  
  Where there are multiple materials with the same year of publication, they should be listed by alphabetical order of the title (omitting The, A, etc.) with the year followed by a lowercase letter.
  Materials for which only the year is known should be listed first, followed by materials for which the date of publication is known, in order of the month and day of publication.